The Association Manager, formerly known as Association Manager, is an independent contractor of the Elko County USBC (ECUSBC).  

The Association Manager serves as the association’s independent contractor and is responsible for the day-day administrative, financial, and operational management of the Elko County USBC (ECUSBC).  

This position reports to Elko County USBC Board of Directors including but not limited to Board President, financial committee chair and members and other committee chairs as assigned and/or requested.  

The Association Manager works in conjunction with the Financial Committee, the Committee Chair and Board Treasurer. 

Compensation is dependent upon the approved association budget and may include employee burden if applicable, and stipends for association approved supplies/equipment. 

Working under the direction of the Board of Directors, and in conjunction with committee chairs and committees, the Association Manager ensures compliance with United States Bowling Congress (USBC) requirements while supporting leagues, members, tournaments and the long-term success of the Association.  

The position requires sound judgment, professional integrity, financial stewardship, exceptional organizational skills and a commitment to providing outstanding service to the membership. 

The following job description and essential functions is based upon Chapter 7: Association Operations of the USBC Association Policy Manual. https://images.bowl.com/bowl/media/assets/bowlersjournal/pdfs/chapter-7.pdf 

Section A. Association Manager 

Acts as an ex officio, non-voting member of the board. 

Has voice only, does not count towards the quorum and cannot make or second motions at board meetings. He/she may be excused from board meetings based on the issue/discussion at hand. 

Is not eligible to serve concurrently as an officer of the association. 

Has voice and vote at general membership meetings, if a current member of the association. 

Is hired/contracted by, and accountable to, the ECUSBC board and USBC. 

Must be a minimum age of 18, unless state laws mandate a specific age, and be bonded. Non-board members are not bonded through USBC. For more see Bonding Chapter Fourteen. 

Must be a USBC member. 

May be appointed to serve as a youth league committee chair if no youth league committee members are RVP compliant. 

Finances 

The Board Treasurer/Financial Committee Chair and Association Manager are responsible for the day-to-day accounting of the association, reporting to the membership and board, and responsible for filing of taxes. 

 The Association Manager must comply with established bookkeeping procedures and accounting of assets and disbursements, as approved by the board, which must include: 

Receive and issue a receipt for all funds paid to the association within 10 days, a receipt to league secretaries for receipt of dues. 

Deposit association funds, and if applicable, Youth Leaders Chapter funds in the designated association's account, in a financial institution which must be federally insured (FDIC) or its equivalent, within seven days of receipt.  

Ensure all withdrawals/checks have two signatures. (Two members of an immediate family cannot cosign for withdrawals.) 

Pay all bills authorized by the board, including but not limited to: 

Youth funds 

Tournaments 

SMART 

Membership dues to USBC via WinLabs/Youth Process and or as required by USBC.  

Must ensure there are two signatures on the invoice/warrant. 

Provide: 

The financial committee chair , board president and treasurer with all records for monthly verification. 

All documentation for the examination of the organization’s financial documents when requested 

A report on financial transactions as requested by the board, financial committee, youth committee or USBC Headquarters. 

A financial report, in writing, at every board and general membership meeting. 

A written year-end financial report at a board and the general membership meeting. 

All financial reports, documentation and other required information for the financial committee to complete an annual audit. 

In conjunction with the chair of the financial committee, ensure all required financial reports are filed. See Tax Requirements on the Association Resource Center (ARC). 

In conjunction with the chair of the financial committee, prepare a budget for board approval, if required. 

In conjunction with the chair of the financial committee, maintain the operating costs within the approved budget. If additional funds are needed make a request to the board for their approval. 

In conjunction with the chair of the financial committee, establish a procedure for retention of records that must include the financial records, to be approved by the board. 

 Meetings 

Report to the board/delegates/youth committee/general members at every meeting and as needed/requested. 

In conjunction with board president, distribute meeting notifications, agenda, minutes and other meeting documents, as designated in the bylaws. 

In conjunction with the bylaws/operations committee chair, maintain the association's operations manual. 

In conjunction with committee chairs, receive, compile and file committee reports. 

Record and/or maintain meeting minutes as delegated by board secretary. 

Processing 

Maintain a record of, verify and submit, within 20 days of receipt to USBC the pin fall and number of games for all members who have participated in a league, regardless of the number of games bowled. (Local) 

Provide each league secretary with a list of all league members and their National ID numbers for submission of averages. (Local) 

Provide membership records and submit to USBC when requested and in a format specified by USBC. 

Submit the association's delegates/alternates credentials to USBC - Associations and, in the case of the local associations, submitting delegates/youth delegates/alternates credentials to the state, within the specified formats and dates. 

Process membership and remit USBC national and state dues (adult) to USBC within 20 days of receipt. (Local) 

Transmit all board member information to USBC within 20 days of election and maintaining the accuracy of the information. 

Within 7 days of receipt by the local association all USBC award applications must be processed using USBC’s processing system. State associations would have an agreement for processing with one local association; or send all award applications to: 

Each respective association. 

USBC - Awards. 

Run the appropriate reports in WinLABS to assist the association in managing member’s awards. 

Honor score awards that are sent to the association’s mailing address, but have not been received in a timely manner, must be reported to USBC within: 

30 days of the date shipped for plaques and trophies. 

60 days of the date shipped for rings. 

Honor score awards shown to have been shipped to the association, but not received, and not reported within the above timeframe will be charged to the association. 

 USBC will charge the association for replacements when the award is processed incorrectly by the association. 

Enter Youth Leaders Chapter information (identifying youth leaders and their titles) in WinLABS within 20 days of receipt, if there is a Youth Leaders program in the association’s jurisdiction. (Local). 

Distribute/present all national awards within seven days of receipt of an award shipped to the association. 

Section B. Tournaments 

In conjunction with the tournament committee, manage the association championship tournament(s) and all other association tournaments. The association manager may be delegated as the tournament manager, or as the supervisor of the tournament volunteers. 

Maintain for at least two years, a prize list with the name and score of each prize winner, the prize issued and a financial statement listing all prize receipt disbursements for each tournament conducted. 

Distribute all prize funds by check/bank draft within 30 days following the close of the tournament, except when USBC – Rules has authorized delay in payment. 

Maintain a record of and submit tournament scores to USBC - Rules as specified. 

In conjunction with the tournament committee ensure tournaments (required, association, fundraising and/or other association approved) are organized, scheduled, adhere to the following guidelines/requirements. 

Required Championship Tournaments 

Open tournament (men and women). 

Women’s tournament. 

Youth tournament. 

Tournament Operation 

An annual championship tournament shall be conducted unless: 

The USBC national or state association championship tournament is held in the association's jurisdiction. The association board is given the authority to determine if it should forego the local tournament for that year. 

Specific permission to forego the tournament must be granted by USBC -Rules. 

All USBC members must have an equal opportunity to participate in tournaments of equal design and quality. 

Associations should put equal effort into their championship tournaments regardless of the number of entries. 

Any added monies should be added to each championship tournaments proportionate to entries. 

Tournament formats should be decided upon based upon feedback and the needs of the bowlers in the association. 

The association manager is responsible for the operation of the association championship tournament(s) and all other association tournaments, either as tournament manager or as supervisor of the tournament manager. 

One tournament may be conducted with divisions for open (men and women), women and/or youth. 

Tournament scores must be submitted to USBC - Rules as specified. 

Format 

Championship. The association champions can be in any or all of the following events: 

Five, four or three-player teams. 

Two-player teams. (Doubles) 

Singles events. 

All-events. 

Men’s only. If state public accommodation laws allow, the association may offer a men's only and a women’s only championship tournament rather than the open tournament. USBC will not be responsible for any consequences resulting from actions of any association that does not comply with state laws. 

If an open and women’s championship tournament is offered, the association may offer a men’s only championship tournament if state public accommodation laws allow. Contact an 

attorney for more information on public accommodation laws and advice on what specific practices are permitted in your state. 

Consolidated Tournaments. Two or more associations may consolidate their annual association championship tournament provided the boards of each association approves. The boards shall determine the management of the consolidated association championship tournament. 

Consolidated tournaments are then operated as one event with one prize fund. 

Sectionals. The association may conduct the championship tournament in sectionals and have the option of determining the champions of each event via a championship roll-off or the sectional winners of each event declared sectional champions. The tournament rules must list the option used. 

Certification 

Association championship tournaments are certified through the Online Tournament Certification (OTC) system on BOWL.com. 

If the association conducts additional tournaments, they must be certified with USBC, using the OTC system, including modified formats and scholarship tournaments. Fund-raising events to benefit named charities do not have to be certified (Bowl for the Cure®, etc.). 

Scholarship funds must be submitted to SMART within 30 days of the end of the event. 

Submit financial report online within 30 days of the end of the event. 

Rules 

The championship tournament shall be governed by the following: 

Article V of the mandatory association bylaws. 

USBC Playing Rules. 

USBC Association Policy Manual. 

Tournament rules: 

Are adopted by the board or a committee (more than one member) appointed by the board. A majority vote is required to adopt or change the tournament rules. 

Shall not conflict with USBC rules. The following rules do not apply: 

300c, Item 1(b) 

301a 

303b Item 5 

Youth Rules 319a, 319d and 319e, unless adopted into the tournament rules. 

The following formats are not available for the annual association championship tournament: 

Pro-Am Tournament. Rule 301e 

Mail-o-Graphic. Rule 302 

Modified Formats. Rule 3 

Can limit the number of players who are identified as professionals or who apply for membership in any professional bowling organization during the calendar year preceding the event and up through their dates of competition to two on a four or five-player team and one on a three-player or doubles team. 

Cannot require an average to have a minimum number of games in excess of 21 (adult), 12 (youth) games. 

Entering Averages 

A member who competes in leagues in other associations must enter with his/her highest league average unless the tournament rules state that only averages established in leagues under its jurisdiction are to be used. 

An official USBC average includes averages established in winter and summer seasons. Unless tournament rules state otherwise, a bowler shall use his/her highest average regardless if established in winter or summer. 

Average Adjustment (Rerating) – Rule 319c 

The tournament manager or an authorized representative may adjust an entrant's average upward prior to bowling. Such adjustment may be appealed to USBC - Rules within 10 days of the date of bowling or prior to the payment of prizes, whichever comes first. If the entrant chooses not to bowl with the adjusted average, the entry fees shall be refunded. 

Report all rerates to USBC – Rules and follow-up with written notification to the bowler. For a list bowlers with rerated/adjusted average click here. 

Eligibility 

Adults. Must be a member of the association and have paid current association dues, including National and state (if applicable). 

Youth. All USBC Youth members are eligible. Associations may have a tournament rule restricting participation. However, any such limitation may not exclude any USBC Youth member who is bowling in a league within the associations’ jurisdiction. 

Associations may adopt additional tournament eligibility requirements provided they do not conflict with USBC rules. Tournament rules may require the following criteria to be met prior to the date the player participates in the tournament: 

An individual to be a member of the association not more than 30 days prior to the date the player participates in the tournament. 

Members who are eligible for another association championship tournament to bowl a predetermined number of games, not more than 21, in a league within its jurisdiction. 

Members of multiple associations who do not bowl the required number of games in any association will be eligible for the association tournament through which their USBC National dues were paid. 

 Section C: Other Duties 

Order association supplies and distribute to members as appropriate 

In conjunction with board president or designated board member, handle association correspondence, including distributing information to and from USBC to the respective board, proprietors and members. 

In conjunction with the bylaws/operations committee chair, ensure board members have a current copy of the association's bylaws.  

In conjunction with the bylaws/operations committee chair, ensure board members have a current copy of the association's operations manual.  

Perform other duties as prescribed by the board, the USBC Bylaws, USBC Association Policy Manual, and the association's operations manual, as applicable 

Oversee volunteer activities as specified/delegated by board and/or committee chairs. 

If delegated and in conjunction with the Registered Agent and Financial Committee Chair that all Nevada Secretary of State requirements are met, including but not limited to updated annual list of officers and directors, updated bylaws and any other required documents. 

If delegated and in conjunction with the Registered Agent and Financial and Bylaws/Operations Committee Chairs that all USBC requirements are met, including but not limited to updated annual list of officers and directors, updated bylaws and any other required documents. 

Other duties may be determined, assigned and delegated by the association board